Hotel Reservations

**Please be reminded that it is vital that you book your rooms at the hotel that the Forum has contracted with, failure to do so puts the Forum in financial jeopardy.**

Hotel Reservation Deadline: Thursday, February 28, 2019

Based on availability, the discounted group rate is offered three (3) days prior ( 12 March 2019) and post (25 March 2019) of the scheduled room block.  If you plan to stay over late or arrive early, please note that the reservation system may not allow you to book online.  Please go ahead and make your reservation for the dates that you find available and then email us at and we will request a reservation update on your behalf.

To reserve a room at the Hilton Warsaw hotel please: BOOK NOW

Our group rate is offered from Fri. March 15 to Fri. March 22 however there are only a few room nights available for the pre and post meeting nights.  If you cannot book for your full stay please make a reservation for the dates that are available, email with your travel dates and we will request a reservation update on your behalf.

BBF Discounted Room Rates

  • Single Occupancy Room 610.00 PLN
  • Double Occupancy Room 650.00 PLN
  • Triple Occupancy Room 770.00 PLN

 The room rates do NOT include taxes; however breakfast and in-room internet access are included. 

Hilton Warsaw Hotel and Convention Center Reservation Policy:

Individuals are responsible for all sleeping room charges and must be guaranteed by individual's credit card at the time of booking. The cost of one room night will be charged as a reservation deposit.  Reservations cancelled 24 hours prior to arrival will receive a full refund of their deposit. Any reservation cancelled after 24 hours prior to arrival or no shows will forfeit one night's room and tax revenue.

Check-In Time: 14:00  | Check-Out Time: 12:00

Please use the above method to make your reservation at the hotel. Or you may contact the hotel directly by telephone at 48.22.356.5555. In order to be honored the discounted room rate, please let them know you are with THE BROADBAND FORUM MEETING.

If you should need assistance booking a room please contact us directly at +1.510.492.4020 or via email at

Note: If reservations are made with a travel agency, the Broadband Forum will not be able to assist in adjusting room rates as the hotel has special agreements with each travel agency. For the Broadband Forum to get involved, you must make your reservations as stated above.

Meeting Registration

Meeting fee is due on or before: Monday, March 11, 2019

Meeting registration is via the members-only wiki site, please click HERE to register. (Note: You must be logged in to the BBF Wiki to see the registration link.)

Meeting Fee:

  • $450 USD for Principal and Associate Members to attend general and committee meetings.
  • $310 USD for Principal and Associate Members to attend general and committee meetings for ONE day.
  • $310 USD for Auditing Members to attend Summit, Plenary, and General Sessions Only.
Please Note: To help with the registration process and pressure on staffing please pay your meeting fee as soon as possible.

(The meeting fees include lunch and are for all attendees including those staying in the hotel.)

Refund Policy:

  • Cancellations received on or before Monday, March 11: FULL REFUND
  • Cancellations received after Monday, March 11: 50% REFUND

Important Dates

  • Hotel Reservation Deadline: Thursday, February 28, 2019
  • Meeting Registration & Contribution Deadline: Monday, March 11, 2019

Meeting Location

Hilton Warsaw Hotel and Convention Center
Grzybowska 63, Warsaw, 00-844, Poland

Tel: +48.22.356.5555

View a local map with the hotel address HERE.
Please Note:  There are several Hilton hotels in the city of Warsaw, please use the above address to ensure you're referencing the correct hotel.

Important Sessions

Monday, March 18, 2019

  • 08:00 - 09:00: Tools Training
  • 09:00 - 10:30: Service Provider Action Council
  • 11:00 - 12:30: Annual Meeting and Opening Plenary
Thursday, March 21, 2019
  • 16:30 - 17:30: Closing Plenary
*Please note agenda is subject to change


Contribution Deadline: Monday, March 11, 2019 at 5:00pm PT.
See the Using JIRA to Manage Contributions wiki page for details of how to create contributions (members only access).

Sponsors are of course welcome at all of our meetings.  Click Here for information on a variety of meeting and event sponsorship choices or email

Visa Information

Visas cannot be obtained at the border or airport. The average time to obtain a Visa is four (4) weeks, however this will vary depending on location. Please be aware that each country has different requirements as to how to apply for a Visa. Please check with your local consulate to get the most accurate information about obtaining a Visa for your specific country of residence.

Entry, Exit and Visa Requirements: Poland is a party to the Schengen Agreement. All passports should be valid for at least three months for the period of stay. To help determine if you will need a visa and see other travel requirements please see: 

If you would like Broadband Forum visa letter please add your personal details to the Visa Letter form (members only access) and email it at for a signature. Should you have any questions please feel free to contact us at or by phone at +1.510.492.4020.


Local Airports:

Warsaw Frederic Chopin Airport, more commonly referred to as Chopin Airport or Warsaw-Chopin Airport, is an international airport located in the Włochy district of Warsaw, Poland.

Warsaw Chopin Airport (WAW) - 5.2 mi / 8.4 km
The drive from the WAW airport to the hotel is estimated to take about 20 minutes.

A taxi from the Chopin airport to the Hilton Warsaw cost approximately 30.00 to 50.00 PLN.

Meeting Check-In

All attendees must check-in at the Broadband Forum desk in the hotel to receive meeting materials and name badge.

On-site Registration Hours at the Hilton Warsaw Hotel:

  • Monday, March 18: 7:30am - 6:00pm
  • Tuesday, March 19: 7:30am - 6:00pm
  • Wednesday, March 20: 8:00am - 6:00pm